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Pulse Release Documentation



Release Note ID

31352,30742, 30804

Pulse Service Centre Number

Toni Burns - New Payslip Format (WHI-3126)

Module

Human Resources Module

Component

Payroll

Date

 

TypeUpdate

Module

Human Resources Module  -  Payroll

Menu Selection

Print Pay Advice Slips

Release Note Details

  • Note: 31352 and 30742 are for 2019.00, 30804 is for 2020.00
  • This patch resolves a number of inconsistencies with the processing and storage of shift, absence, overtime, and payment information, which resulted in the new-format Shift Details block on the pay advices not being able to display the correct information in some cases.
  • When re-printing a pay advice from a prior pay period, the reprint now displays exactly the same information as the original pay advice. Any prior period adjustments (e.g. overtime shifts, leave adjustments, etc) will not be reflected in the Shift Details block. Instead, the pay advice now presents an accurate representation of the shift and absence details as they were at the pay ending date, and as they were paid for that pay period. Details of the adjustments now appear only on the pay advice for the pay period in which they were applied.
  • In order to present consistent information on the pay advices, the following Pulse-recommended practices should be followed when entering information via the Pay Details Adjustments Entry menu:
    • Pay Adjustments should NOT be used to enter leave or overtime information that relates to the current pay period. This menu item should only be used to enter adjustments that apply to a prior pay period.
    • Leave and Absences that fall within the current period should only be entered using either Leave Applications Entry or Daily Hours (Timecards) or Kiosk.
    • Overtime worked during the current period should only be entered using Daily Hours (Timecards).
  • A new variant has been added to HR203: Allow Auto Comments: Yes/No
    By selecting yes, the system will auto populate a comment for any part day leave applied via leave application. If a comment has been entered in the Pay Details Adjustments Entry > Enter Shift Comments, then the comment will be overwritten.


  • UPDATE: 31352 resolves additional inconsistencies (raised in WHI-3204) with the display of RDOs and Public Holidays that fall on an RDO
    Now in the Attendance section, the system will display:
    RDO: No hours are displayed when an employee is on a RDO
    RDO/PH: when a Public Holiday falls on a RDO

Setup Details

None.



Test Plan (If Required)

Test Description

  • The following test plan includes actual results produced by performing the tests described using the following setup:
    • An employee working 3 shifts per week, 12 hours per shift, Day shift on Friday, Night shift on Saturday and Sunday
    • The employee's standard hourly rate is $50.00/hour
    • Pay Codes 1 (normal time), 3N (double-time penalty rate), and 3 (double-time overtime rate) are used to pay the employee's 3 normal shifts as follows:
      • Friday Day Shift: First 8 hours paid using code 1, next 4 hours paid using code 3N, any hours beyond that are overtime paid using code 3. 15% shift loading applies to a maximum of 8 hours
      • Saturday Night Shift: First 6 hours paid using code 1, next 6 hours paid using code 3N, additional overtime hours paid using code 3. 15% shift loading applies to a maximum of 12 hours
      • Sunday Night Shift: First 4 hours paid using code 1, next 8 hours paid using code 3N, additional overtime hours paid using code 3. 15% shift loading applies to a maximum of 12 hours
    • Pay Code 3 (double-time overtime rate) is also used to pay any overtime shifts, with 20% shift loading applying to a maximum of 12 hours
    • Annual Leave is paid 'as at work' and includes any applicable shift loading (i.e. Pay Method 4 in the Absence Exceptions setup)
    • Paid Sick Leave is paid at the employee's standard rate (i.e. Pay Method 2)

Test Plan Details

#Feature /Test ScenarioExpected ResultsResultsNotes
1Normal Weekly Pay

(tick)
  • Hours shown as expected based on the setup described above
214 hours Overtime entered via Daily Hours for Tuesday

(tick)
  • Shift loading for overtime shifts applies to a maximum of 12 hours as described above
3Annual Leave (Fri) and Paid Sick Leave (Sat) entered for the current pay period via Leave Applications Entry

(tick)
  • Payment details for leave in this pay reflect the break-up of the Annual Leave for Friday:
4Annual Leave (Sat) and Paid Sick Leave (Fri) entered for the current pay period via Daily Hours

(tick)
  • Payment details for leave in this pay reflect the break-up of the Annual Leave for Saturday:
514 hours Overtime entered via Pay Details Adjustment for Tuesday of the previous week
  • Re-printing the pay advice for the previous week shows the same Shift Details as before (see Test 4), since the Overtime was not paid during that pay period:

(tick)
  • Payment details for the current period's pay advice shows the amount paid for the Overtime adjustment:

612 hours Paid Sick Leave entered via Pay Details Adjustment for Friday of the previous week
  • Shift Details block from the original pay advice, printed after the previous week's payrun was completed:


  • Shift Details block from a re-print of the same pay advice after the leave adjustment was applied in the following week's payrun:
(tick)
  • Payment details for the current period's pay advice showing the payment for the prior period Sick Leave, and the net result after the corresponding adjustments to the hours worked in the prior week have been applied
  • 8 hours of Salary ($400), 4 hours of P/T2.0 ($400), and $60 of shift loading were paid in the prior period and have been replaced with 12 hours of Sick Leave ($600) - the net result is a reduction by $260 to the amount paid in the current week ($2940 → $2680)